Exhibitors & Sponsorships Prospectus

Payment
Agreements for exhibit space must be signed, and payment must be received in full before exhibit space will be assigned or program information published.

Subletting and Sharing of Exhibit Space
Exhibitors may only reassign, sublet, or share exhibit space or display products or services other than those normally sold if they obtain prior written approval from TTI SI.

Exhibit and Table Space
All exhibit spaces that have been paid in full will be assigned based on the signing date. TTI SI reserves the right to change table assignments or to move exhibit tables to resolve competitive situations or for any other reason for the good of the overall exhibits. Display materials are restricted to a maximum height of 10’ and may only be displayed behind the table. Display materials may not block visibility to signage provided by TTI SI or the hotel, doorways, or walkways.

Exhibitor Registration
The inclusions vary based on sponsorship level and exhibitor-selected options.

Cancellation and Refund Policy
A refund of 50% of the total exhibit fee will be made if notice of cancellation is received in writing at the TTI SI office on or before February 1, 2023. Send notices to exhibit@ttiltd.com.

Sale and Solicitation
Solicitation, signs, promotions, and distribution of printed materials must only be confined to exhibit space. Exhibitors and their personnel or any other company/organization, including those not exhibiting in the exhibit area, are prohibited from displaying or demonstrating products, soliciting orders, or distributing advertising materials anywhere else in the hotel or other TTI SI-contracted spaces. Solicitation, signs, and distribution of printed materials promoting a non-TTI SI-sanctioned event or seminar are prohibited. All taxes are the sole responsibility of the exhibitor.

Exhibit Area Access
Exhibitors are permitted to enter the exhibit area up to one hour before the scheduled opening time each day and may remain one-half hour after the final closing time each day. Should exhibitors require additional time at their exhibit before or after scheduled hall hours, special arrangements must be made with TTI SI in advance.

Exhibitor Services

Before the conference, TTI SI will send the exhibitor-services kit to exhibitors who have been assigned exhibit space. The kit will include information about WiFi, electricity, shipping, services, and furnishings available. The exhibitor and contracted company will handle ordering and payment for such services.

Exhibitor Conduct
No exhibitor may operate in a way that interferes with the rights of another exhibitor. Exhibits and display materials may not span beyond the space allotted. All exhibits should be presented professionally. Operation of objectionable sound devices and objectionable visual displays are prohibited. TTI SI, at its sole discretion, may determine what is objectionable. The following practices are prohibited:
Loud electrical or mechanical apparatus disturbing other exhibitors and/or visitors.
Theater-seating.
Canvassing outside the table, including aisles, entrances, or any other public space.
Entering another exhibitor’s space without permission.
Photographs of attendees or another exhibitor’s table without permission.
Smoking in or around the exhibit hall.
Threats to TTI SI staff, conference guests, hotel staff, or individuals representing other exhibiting companies.

Music, Displays, and Decorations
Signs, decorations, promotions, or display fixtures may not be taped, nailed, tacked, or attached in a way that may leave residue or have the possibility of damaging any surface within the exhibit hall or greater hotel area. All equipment, promotions, signage, tables, or advertising must be confined to the exhibit space. Nothing may be displayed or projected outside of the exhibit space. Any copyrighted music played by exhibitors in their exhibits or sessions must be licensed by the American Society of Composers, Authors, and Publishers (ASCAP) and/or Broadcast Music.

Badges
TTI SI-provided exhibitor badges must be worn by exhibitor staff during all open hall hours. Exhibits must be operational during all open exhibit hall hours.

Compliance with Safety Regulations
The exhibitor shall assume responsibility for complying with local, city, state, and federal safety, fire, health, and other ordinances regarding installing and operating equipment, displays, and exhibit materials. Equipment must be protected by safety guards and fireproofing to prevent fire hazards and personal injuries.
Table Safety: Aisles must always be clear and free of clutter. All parts of an exhibitor’s display must be kept within the boundaries of the assigned exhibit space.

Food and Beverage Distribution
Exhibitors can distribute small, bite-sized, individually wrapped candies. Distribution of any other food or beverage items must be coordinated through TTI SI and the hotel’s catering department.

Storage/Packing Crates and Boxes
Exhibitors cannot store packing crates, boxes, trunks, or cases around their exhibit spaces. If needed, arrangements can be made through the hotel or in advance with TTI SI, but please note that TTI SI will have limited storage space.

Insurance
TTI SI and the Hotel will not be liable for loss or damage to an exhibitor’s property through theft, fire, accident, or destructive causes. The exhibitor is responsible for insuring their exhibit, display equipment, and materials when special protection is desired.

Liability Limits
TTI SI shall not be responsible for any loss, damage, or delay due to strikes, lockouts, acts of God, governmental restrictions, enemy action, civil commotion, unavoidable casualty, or other similar or dissimilar causes beyond TTI SI’s control.

Protection of Exhibit Facility
No exhibitor may allow any article to be brought into or permit any act to be done on the premises that will violate or increase the premiums on policies of insurance held by either TTI SI or the Hotel, provided said policies are no more restrictive than standard liability and property damage insurance policies and standard fire insurance policies with extended coverage. No exhibitor may permit any act by its employees or agents by which the premises may be marred or defaced. Exhibitors must surrender the occupied space in the same condition as at the commencement of occupation, with normal wear and tear and casualties beyond the reasonable control of the exhibitor excepted. Any damage to the premises by the exhibitor, its employees, or agents shall be made good to TTI SI or the building owners.

Photo Release
We occasionally use photographs of our exhibitors in promotional materials. By attending, you automatically agree to TTI SI using such photos in our materials.